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Administrative Specialist III [ https://www.governmentjobs.com/careers/kingcounty/jobs/4674025 ] 10/03/2024 12:35 PM PDT
The Communicable Disease Epidemiology and Immunization (CD-Imms) section resides within the Prevention Division here in Public Health – Seattle & King County. The CD-Imms section focuses on three major functions: Disease Surveillance, Case Investigation and Intervention. The section is led by the Chief and the Deputy Chief and is composed of 4 teams: Investigations, Analytics and Informatics, Immunization and Administration. We are a large, skilled, passionate team of ~100 FTEs that oversees the 65+ reportable diseases and conditions (excluding TB, STD and HIV) from healthcare professionals and laboratories in King County. Some of our work includes investigating cases and identifying other exposed persons requiring follow up; analyze disease report data and trends to identity opportunities for disease prevention; monitor emergency department visits for indications of outbreaks or biological terrorism; conduct influenza surveillance year-round. We also lead immunization strategies to increase vaccine uptake especially among school age children and high-risk groups. Cross-collaboration across teams is central to our workflow and each team supports one another to achieve the objectives of the section. 

The Administrative section is staffed with a talented and mission-driven team that works collaboratively, is solution oriented, and creates an environment of mutual respect. Our team provides administrative support across our entire program. This position offers an exciting opportunity to build upon the strong foundation that’s been established for our administrative team, to improve our services, related to customer service, logistics, training, onboarding and offboarding of staff, database management, data entry, and other administrative duties, in this very fast paced environment 

The Administrative Specialist III position will be responsible for a wide variety of administrative clerical support to the Communicable Diseases Epidemiology & Immunization Section (CD-Imms) and may perform lead clerical duties for the Administrative Support Team. This position will assist in the coordination, distribution, and monitoring of daily and ongoing work assignments based on establish workflow and protocols. They will perform a variety of administrative assignments which includes but is not limited to, submission and processing of expenses related to Oracle Business Systems (iExpense and iProcurement), the purchases of goods and services, Concur travel request and SharePoint updates and other administrative duties as assigned. The position will provide daily administrative and operational support for the Section by providing direct customer service and support over the phone and data entry of case reports in a fast-paced work environment. This position reports to the Public Health Administrative Support Supervisor (PHASS) and will work collaboratively with the PHASS and the Administrator III to assist in supporting administrative support functions across the CD-Imms Section. 

Temporary opportunity.   Term-Limited Temporary positions are "at-will" positions but are eligible for benefits. This TLT is currently anticipated to last *August 30, 2025*. However, funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result, the end date of this position may be adjusted based on those decisions.  The County and the Department continue to work to secure long term funding sources.
 
This vacancy can also be filled as a Special Duty opportunity. For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.

*Commitment To Equity and Social Justice*
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
 
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
 
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
 
*Work Schedule*
The work schedule for the position is from *8AM to 5PM Monday through Friday (40 hrs)* and may include occasional nights and weekends. Work schedules may be subject to change depending on business needs. This position is overtime eligible.
 
*Work Location*
*Hybrid and expected in-office presence*
King County Chinook Building, 401 Fifth Avenue, Seattle, WA 98104 

(Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.)

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